Wild Apricot is a membership management platform used by associations, clubs, and nonprofits to handle sign-ups, renewals, events, and communications. Connecting Wild Apricot with PassKit turns those backend actions into real-world wallet experiences.

With this integration, members can receive Apple Wallet or Google Wallet passes that update automatically as their status changes, helping organizations reduce plastic cards and streamline check-ins.

By linking membership and event data in Wild Apricot to PassKit, you can issue, update, or revoke passes the moment something important happens like a renewal, a level upgrade, or an event registration. This keeps members informed and gives your team a fast, scannable way to verify benefits and attendance.

Setting Up The Integration

Start by preparing a pass design in PassKit, this could be a membership card, an event ticket, or a perk/coupon pass. Once your design is published, you’ll connect Wild Apricot events to PassKit actions so everything runs on autopilot.

  • Create and publish your pass project in PassKit (membership, event, or perks).
  • In PassKit → Settings → Developer Tools, note your API region, SDK host, and API prefix, then generate API credentials.
  • In Wild Apricot, decide which activities should trigger pass actions, such as:
    • New member joins or renewal completes
    • Membership level changes (e.g., Standard → Premium)
    • Event registration is confirmed or canceled
  • Use Zapier/Make, Wild Apricot API, or webhooks to send those events to a middleware endpoint that calls the PassKit API.
  • Map Wild Apricot fields name, email, member ID, level, expiry to your PassKit template fields.
  • Optionally subscribe to PassKit webhooks so installs, updates, and scans flow back to your systems for reporting.

After this one-time setup, pass delivery and updates will track directly with what’s happening in Wild Apricot, minimizing manual work.

Common Use Cases

Once connected, organizations can give members something instantly useful and on-brand. A renewed member can receive an updated card within seconds, while event registrants get a wallet ticket that’s easy to find on their phones.

  • Membership Cards – Auto-issue a digital card on join/renew with name, level, expiry, and barcode/QR.
  • Level Upgrades – Refresh the pass design or benefits when a member moves to a higher tier.
  • Event Tickets – Send wallet tickets after registration and scan them at the door for rapid check-in.
  • Perks & Discounts – Deliver campaign-specific passes that unlock benefits at partner venues.
  • Lapsed Recovery – Change the pass appearance on expiration and prompt members to renew.

Each scenario replaces PDFs and plastic with a dynamic pass that updates itself, improving both member experience and staff efficiency.

Industries That Benefit Most

Any organization using Wild Apricot can benefit from this integration, but it is especially valuable for groups where memberships and events are central to engagement. Examples include:

  • Professional associations
  • Hobby and sports clubs
  • Cultural institutions such as museums, galleries, or theaters
  • Educational foundations and alumni networks
  • Community organizations
  • Faith-based organizations

These groups benefit greatly because wallet passes make it easier for members to access facilities, renew memberships, and attend events, while also keeping the organization’s branding visible and consistent.

Requirements

Before you begin, make sure you have the right access and a clear mapping plan. You’ll need:

  • A PassKit account with a published pass project
  • A Wild Apricot account with access to integrations, API, or automation tools
  • API credentials from PassKit Developer Tools
  • Zapier, Make, or a simple webhook/middleware to call the PassKit API from Wild Apricot events
  • Field mappings between Wild Apricot contacts/memberships and your PassKit template

With these pieces in place, most organizations can launch a reliable, low-maintenance integration in an afternoon.

Support & Documentation

If you’re setting this up for the first time, it helps to review a few key guides. Look for PassKit references on API/SDK configuration, webhook subscriptions, and authentication best practices, along with Wild Apricot’s API or Zapier docs.

SDK and API Configuration Settings

Subscribe to PassKit Webhooks

Using Long-Lived API Tokens

These resources will walk you through secure connections and event handling so updates flow both ways.

Frequently Asked Questions

Can I Issue Different Pass Designs For Each Membership Level In Wild Apricot?

Yes. In Wild Apricot, you can segment members by their membership level and connect those segments to different PassKit pass templates. This means you could design separate passes for Standard, Premium, and Lifetime members.

When a member changes level in Wild Apricot, the integration can trigger an update in PassKit to issue or replace the pass with the correct design for that tier.

Will Passes Automatically Update When A Member Renews In Wild Apricot?

Absolutely. When a renewal is processed in Wild Apricot, the integration can send updated expiry dates, membership level changes, or new benefits directly to PassKit.

This ensures the member’s pass reflects the latest information from Wild Apricot without requiring manual reissuing.

Can Wild Apricot Passes Be Used For Event Check-Ins?

Yes. Event registrations in Wild Apricot can trigger the creation of wallet passes that include a barcode or QR code. At the event, staff can scan these passes for quick entry.

Attendance data from these scans can also be logged back into Wild Apricot, keeping participation records accurate and centralized.

What Happens To Passes When A Wild Apricot Membership Expires?

When a membership expires in Wild Apricot, the integration can update the corresponding wallet pass to change its appearance, display a renewal prompt, or disable its barcode.

This keeps access control in sync with Wild Apricot’s membership status and encourages members to renew promptly.